Council Agenda - Annual Meeting 25 May 2011

Contact: Diana Vernon
Phone: (01395) 517541
E-mail: dvernon@eastdevon.gov.uk

A meeting of the Council will be held on the above date at 6.30 pm, in the Council Chamber, Sidmouth to consider the matters detailed on the agenda below.

Mark R Williams
Chief Executive

Members of the public are welcome to attend this meeting.

A period of 15 minutes has been provided at agenda item 4 to allow members of the public to raise questions.

All individual contributions will be limited to a period of 3 minutes - where there is an interest group of objectors or supporters, a spokesperson should be appointed to speak on behalf of the group.

The public is advised that the Chairman has the right and discretion to control questions to avoid disruption, repetition and to make best use of the meeting time.

A hearing loop system will be in operation in the Council Chamber.

AGENDA

PART A
1 Election of Chairman of the Council for the ensuing year
2 Appointment of Vice Chairman of the Council for the ensuing year
3 Opening prayer
4 Public question time
5. To confirm as a true record the PDF file minutes of the meeting of the Council held on 13 April 2011 (110KB - 26 April 2011 - PDF Help)
6. Apologies
7 To formally receive the report of the Returning Officer on the election on 5 May 2011 - PDF file election results (224KB - 17 May 2011 - PDF Help) plus PDF file uncontested seat results (23KB - 17 May 2011 - PDF Help)
98 To receive any announcements from the Chairman.
9 Election of Leader of the Council until the Annual Meeting following May 2015 elections
10 Leader's appointment  of Deputy Leader of the Council.
11 Leader's appointment to Executive Board/Cabinet (Article 6 of the Constitution as amended in April 2011).  The Portfolios  to be held by some of the Board/Cabinet Members will be recommended by the Leader.
12a To confirm which other Committees to establish for the municipal year.  the proposed Committees are set out in Artilces 7 8 and 9 of the Constitution as amened at agenda item 13c.  The proposal is to reduce the number of Overview/Scrutiny Committees to one plus the Housing Review Board as a means of streamlining the Council's scrutiny function.
12b To decide the size and terms of reference of Committees
12c

To confirm the membership of the Standards Committee:

Council representatives - Chairman of the Council, Councillors Peter Bowden, Geoff Chamberlain and Tim Wood

and for a further year Independent representatives: Mr E Butt, Mr Ray Davison and Ms A Willan and Parish/Town Council representatives: D Mason, C Richards and S Pollentine
12d

To confirm the non District Council membership of the Housing Review Board for a further year:

Tenant and/or Leaseholder representatives: Victor Kemp,  Sally Lancaster, Christine Morrison, Pat Rous and Sue Saunders

Independent Community representatives: Julie Adkin and Rob Finch
13

PDF file To consider the report of the Chief Executive (71KB - 17 May 2011 - PDF Help)

a) To decide the allocation to different political groups of seats to be filled by the Council in accordance with the political balance rules. (This does not apply to the Executive Board or the Standards Committee) PDF file Appendix A (27KB - 17 May 2011 - PDF Help)

b) To decide the allocation to different political groups of seats on Sub Committees, Advisory Panels/Forum to be filled by the Coucnil in acccordance with the political balance rules. PDF file Appendix B (49KB - 17 May 2011 - PDF Help)

c) To agree all the PDF file proposed amendments to the Constitution (360KB - 23 May 2011 - PDF Help) including the scheme of delegations and changes in respect of access to information. PDF file Proposed structure. (33KB - 23 May 2011 - PDF Help)

d) To receive and note the PDF file Annual report of the Overview and Scrutiny Committees (74KB - 17 May 2011 - PDF Help) (Co-ordinating, Communities, Economy and Service Delivery) and the PDF file Annual report of the Housing Review Board. (100KB - 17 May 2011 - PDF Help)

e) To receive the PDF file joint report from Member Champions (100KB - 17 May 2011 - PDF Help) on key areas of work they have been involved with during the year and future plans:
14 PDF file To appoint the Chairmen and Vice Chairmen of Committees (34KB - 23 May 2011 - PDF Help)(The Housing Review Board will elect its own  Vice Chairman).
15

Appointment of Members

as PDF file Champions (31KB - 23 May 2011 - PDF Help)

to PDF file committees (195KB - 23 May 2011 - PDF Help)

to PDF file Portfolio Holder Think Tanks (57KB - 23 May 2011 - PDF Help)  
16 PDF file Appointment of Panels, Forum and Joint Bodies (99KB - 23 May 2011 - PDF Help)
17 PDF file Appointment of representatives on Outside Bodies (86KB - 23 May 2011 - PDF Help)
18 To approve a programme of ordinary meetings of the Council, Executive Board and Committee meetings in 2011/12 - PDF file calendar style (129KB - 23 May 2011 - PDF Help), PDF file matrix style (220KB - 23 May 2011 - PDF Help)

PDF file Seating Plan (25KB - 23 May 2011 - PDF Help)

Members of the public are welcome to attend this meeting when items listed under Part A of the agenda are being considered. For the benefit of Councillors and members of the public a hearing loop system will be in operation in the Council Chamber.

Page last updated on 23 May 2011