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Audit and Corporate Governance Committee – Thursday 3 December 2009

Contact: Christopher Holland
Phone: (01395) 517543
E-mail: cholland@eastdevon.gov.uk

A meeting of the Audit and Corporate Governance Committee will be held on the above date at 4.30 pm, in the Council Chamber, Sidmouth to consider the matters detailed on the agenda below.

AGENDA

	PART A
1	Public question time – standard agenda item (15 minutes) Members of the public are invited to put questions to the Committee through the Chairman. Each individual questioner exercising the right to speak during this public question time is restricted to speaking for a total of 3 minutes. Councillors also have the opportunity to ask questions of the Leader and/or Portfolio Holders during this time slot whilst giving priority at this part of the agenda to members of the public. The Chairman has the right and discretion to control question time to avoid disruption, repetition, and to make best use of the meeting time
2	To confirm the  minutes of the meeting of the Audit & Governance Committee held on 29 September 2009. (97KB - 13 October 2009 - PDF Help)
3	To receive any apologies for absence.
4	To receive any declarations of interests relating to items on the agenda.
5	To consider any items which in the opinion of the Chairman, should be dealt with as matters of urgency because of special circumstances. (Note: such circumstances need to be recorded in the minutes; any Member wishing to raise a matter under this item is requested to notify the Chief Executive in advance of the meeting.)
6	To agree any items to be dealt with after the public (including the press) have been excluded. There is one item which Officers recommend should be dealt with in this way
7	Annual Audit Letter 2008 - 09 (143KB - 23 November 2009 - PDF Help)
8	Use of Resources Action Plan 2009 (246KB - 23 November 2009 - PDF Help)
9	Implementation of International Financial Reporting Standards (IFRS) (57KB - 23 November 2009 - PDF Help)
10	Health & Safety responsibilities of Elected Members (27KB - 23 November 2009 - PDF Help)
11	Response to ICT Action Plan – ICT Services (31KB - 23 November 2009 - PDF Help)  ICT Action Plan (60KB - 23 November 2009 - PDF Help)
12	Internal Audit activity report for the period 1st October 2009 to 31st December 2009, to include: (36KB - 23 November 2009 - PDF Help)  Audit Plan Monitoring to 31st December 2009 (42KB - 23 November 2009 - PDF Help)  Housing Management Executive Summary (10KB - 23 November 2009 - PDF Help)  Housing Needs Executive Summary (9KB - 23 November 2009 - PDF Help)  Car Park Executive Summary (13KB - 23 November 2009 - PDF Help)  Safeguarding Children Executive Summary (15KB - 23 November 2009 - PDF Help)
13	Corporate Governance activity report for the period 1st October 2009 to 31st December 2009, including: (36KB - 23 November 2009 - PDF Help) Corporate Risk Management – CRMG Chairman’s Progress Report  Corporate Governance Work Plan, incorporating the progress on NFI and other Counter Fraud Initiatives, and (21KB - 23 November 2009 - PDF Help)  Annual Governance Statement Action Plan (Progress Reports from Heads of Service and Directors) (29KB - 23 November 2009 - PDF Help)
14	The Vice Chairman to move the following:- “that under Section 100(A) (4) of the Local Government Act 1972 the public (including the press) be excluded from the meeting as exempt information, of the description set out on the agenda, is likely to be disclosed and on balance the public interest is in discussing this item in private session (Part B).”
	PART B
15	Results of Internal Computer Audit Tender Exercise Para 3 Schedule 12A Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Members of the public are welcome to attend this meeting when items listed under Part A of the agenda are being considered. For the benefit of Councillors and members of the public a hearing loop system will be in operation in the Council Chamber.

The Committee Suite has a separate entrance to the main building, located at the end of the visitor and Councillor car park.  The rooms are at ground level and easily accessible; there is also a toilet for disabled users. The doors to the civic suite (meeting rooms) will be opened ¼ hour before the start time of the meeting. Councillors are reminded to bring their key fobs if they wish to access the area prior to that time.

Members please note:

Members are reminded that they must declare any personal or prejudicial interests in an item before it is discussed. Please make sure you state the reason for your interest as this must be recorded in the minutes. If your interest is prejudicial you must leave the room. You also need to declare when you are subject to the party whip, again before the matter is discussed.

Page last updated on 23 November 2009