Audit and Corporate Governance Committee – Thursday 18 March 2010

Contact: Debbie Meakin
Phone: (01395) 517540
E-mail: dmeakin@eastdevon.gov.uk

A meeting of the Audit and Corporate Governance Committee will be held on the above date at 2.30 pm, in the Council Chamber, Sidmouth to consider the matters detailed on the agenda below.

AGENDA

PART A
1

Public question time – standard agenda item (15 minutes)
Members of the public are invited to put questions to the Committee through the Chairman.
Each individual questioner exercising the right to speak during this public question time is restricted to speaking for a total of 3 minutes.
Councillors also have the opportunity to ask questions of the Leader and/or Portfolio Holders during this time slot whilst giving priority at this part of the agenda to members of the public.

The Chairman has the right and discretion to control question time to avoid disruption, repetition, and to make best use of the meeting time
2 To confirm the PDF file minutes of the meeting of the Audit & Governance Committee held on 21 January 2010 (80KB - 05 February 2010 - PDF Help).
3 To receive any apologies for absence.
4 To receive any declarations of interests relating to items on the agenda.
5 To consider any items which in the opinion of the Chairman, should be dealt with as matters of urgency because of special circumstances.
(Note: such circumstances need to be recorded in the minutes; any Member wishing to raise a matter under this item is requested to notify the Chief Executive in advance of the meeting.)
6 To agree any items to be dealt with after the public (including the press) have been excluded. There is one item which Officers recommend should be dealt with in this way
7 PDF file Loss of Income due to Counterfeit Coins (255KB - 04 March 2010 - PDF Help)
8 PDF file Microsoft Migration Costs Review (219KB - 04 March 2010 - PDF Help)
9 PDF file Annual audit fee letter 2010/11 (105KB - 04 March 2010 - PDF Help)
10

PDF file Internal Audit activity report (564KB - 04 March 2010 - PDF Help) for the period 1st January to 31st March 2010, to include:

  • Audit Plan Monitoring to 31 March 2010
  • Audit Report Executive Summaries
11

PDF file Corporate Governance activity report (749KB - 04 March 2010 - PDF Help) for the period 1st January to 31st March 2010, including:

  • Corporate Risk Management – CRMG Chairman’s Progress Report
  • Corporate Governance Work Plan, incorporating the progress on NFI and other Counter Fraud Initiatives, and
  • Annual Governance Statement Action Plan (Progress Reports from Heads of Service and Directors)
12 PDF file Counter Fraud Arrangements at East Devon District Council (167KB - 04 March 2010 - PDF Help)
13 PDF file Internal Audit & Corporate Governance Work Plans (428KB - 04 March 2010 - PDF Help) and resources available to complete them

Members of the public are welcome to attend this meeting when items listed under Part A of the agenda are being considered. For the benefit of Councillors and members of the public a hearing loop system will be in operation in the Council Chamber.

The Committee Suite has a separate entrance to the main building, located at the end of the visitor and Councillor car park.  The rooms are at ground level and easily accessible; there is also a toilet for disabled users. The doors to the civic suite (meeting rooms) will be opened ¼ hour before the start time of the meeting. Councillors are reminded to bring their key fobs if they wish to access the area prior to that time.

Members please note:

Members are reminded that they must declare any personal or prejudicial interests in an item before it is discussed. Please make sure you state the reason for your interest as this must be recorded in the minutes. If your interest is prejudicial you must leave the room. You also need to declare when you are subject to the party whip, again before the matter is discussed.

Page last updated on 4 March 2010