Audit and Corporate Governance Committee – Tuesday 29 September 2009

Contact: Christopher Holland
Phone: (01395) 517543
E-mail: cholland@eastdevon.gov.uk

A meeting of the Audit and Corporate Governance Committee will be held on the above date at 4.30 pm, in the Council Chamber, Sidmouth to consider the matters detailed on the agenda below.

AGENDA

	PART A
1	Public question time – standard agenda item (15 minutes) Members of the public are invited to put questions to the Committee through the Chairman. Each individual questioner exercising the right to speak during this public question time is restricted to speaking for a total of 3 minutes. Councillors also have the opportunity to ask questions of the Leader and/or Portfolio Holders during this time slot whilst giving priority at this part of the agenda to members of the public. The Chairman has the right and discretion to control question time to avoid disruption, repetition, and to make best use of the meeting time
2	To confirm the minutes of the meeting of the Audit & Governance Committee held on 25 June 2009 (115KB - 21 July 2009 - PDF Help).
3	To receive any apologies for absence.
4	To consider any items which in the opinion of the Chairman, should be dealt with as matters of urgency because of special circumstances. (Note: such circumstances need to be recorded in the minutes; any Member wishing to raise a matter under this item is requested to notify the Chief Executive in advance of the meeting.)
5	To agree any items to be dealt with after the public (including the press) have been excluded. There are no items which Officers recommend should be dealt with in this way.
6	Audit of Accounts 2008/09 (347KB - 18 September 2009 - PDF Help)
7	Leisure East Devon update
8	Internal Audit Activity Report for 1 July - 30 September (543KB - 18 September 2009 - PDF Help)
9	Corporate Governance Activity Report for 1 July - 30 September 2009 (318KB - 18 September 2009 - PDF Help)
10	Officer and Member Expenses report (265KB - 18 September 2009 - PDF Help)
11	Performance Indicators for data quality checking (266KB - 18 September 2009 - PDF Help)
12	Re-presentation of the 2008/09 Annual Statement of Accounts and Annual Governance Statement and Associated Action Plan, (291KB - 18 September 2009 - PDF Help) incorporating revisions agreed with the External Auditors, for adoption and signing
	The Vice Chairman to move the following:- “that under Section 100(A) (4) of the Local Government Act 1972 the public (including the press) be excluded from the meeting as exempt information, of the description set out on the agenda, is likely to be disclosed and on balance the public interest is in discussing this item in private session (Part B).”
	PART B
13	Compuer Audit Tender
14	Internal Audit Tender

Members of the public are welcome to attend this meeting when items listed under Part A of the agenda are being considered. For the benefit of Councillors and members of the public a hearing loop system will be in operation in the Council Chamber.

The Committee Suite has a separate entrance to the main building, located at the end of the visitor and Councillor car park. The rooms are at ground level and easily accessible; there is also a toilet for disabled users. The doors to the civic suite (meeting rooms) will be opened ¼ hour before the start time of the meeting. Councillors are reminded to bring their key fobs if they wish to access the area prior to that time.

Members please note:

Members are reminded that they must declare any personal or prejudicial interests in an item before it is discussed. Please make sure you state the reason for your interest as this must be recorded in the minutes. If your interest is prejudicial you must leave the room. You also need to declare when you are subject to the party whip, again before the matter is discussed.

Page last updated on 18 September 2009