Council Agenda - Annual Meeting - 24 May 2006

Contact: Diana Vernon
Phone: (01395) 517541
E-mail: dvernon@eastdevon.gov.uk

The annual meeting of the Council will be held on the above date at 6.30 pm, in the Council Chamber, Sidmouth to consider the matters detailed on the agenda below.

Mark R Williams
Chief Executive

AGENDA

1 Election of Chairman of the Council for the ensuing year.
2 Appointment of Vice-Chairman of the Council for the ensuing year.
3t To confirm as a true record the PDF Icon minutes of the meeting of the Council held on 19 april 2006 (30KB - PDF Help)
4 Apologies
5 To receive any announcements from the Chairman
6 Election of Leader of the Council for the ensuing year.
7 Election of Deputy Leader of the Council for the ensuing year
8 To appoint members (additional to the Leader and Deputy Leader) to the Executive Board.  PDF Icon The portfolios held by some of the Board to be recommended by the Leader. (14KB - PDF Help)
9a To confirm which other Committees to establish for the municipal year - see Artlcles 7, 8 and 9 of the Constitution with addition of a further 'overview' committee to be named 'Housing Review Board', an additional Standards Sub Committee and the deletion of the Housing Allocations Committee and General Licensing Sub Committee.
9b To decide the size and terms of refernece of Committees.
9c To confirm the membership of the Standards Committee for a further term.
10

PDF Icon To consider the report of the Chief Executive: (42KB - PDF Help)

To decide the PDF Icon allocation to different political groups of seats to be filled by the Council (16KB - PDF Help) in accordance with the poitical balance rules (This does not apply to the Executive Board or the Standards Committee)

To decide the PDF Icon allocation to different political groups of seats on Sub-Committees, Advisory Panels/Forum (14KB - PDF Help) to be filled by the Council in accordance with political balance rules.

To agree all the PDF Icon proposed amendments to the Constitution (45KB - PDF Help) including the scheme of delegations and changes in respect of access to information.

To receive and note the PDF Icon annual report of the Corporate Overview and Scrutiny Committees. (49KB - PDF Help)

To agree to the Constitution of the Staff Joint Forum being amended so tha the minimum number of representatives from each side (Employers and Employees) required for the meeting to be quorate be reduced from 4 to 3.
11 To appoint the PDF Icon Chairman and Vice-Chairman of Committees. (20KB - PDF Help)  (The Chairmanship and Vice Chairmanship of the Corporate Overview Committee be held by members of the Conservative Group and the Chairmanship of the Scrutiny Committee to be held by a Liberal Democrat with an independent Member being appointed to the Vice Chairman. The Housing Review Board to nominate its own Chairman and Vice Chairman.
12 PDF Icon Appointment of Members to Committees (36KB - PDF Help) and PDF Icon Leader/Portfolio Holders'  'think tanks'. (12KB - PDF Help)
13 To approve a PDF Icon programme of ordinary meetings of the Council, Executive Board and Committee Meetings 2006/07 (27KB - PDF Help)
14 PDF Icon Appointment of Panels, Forum, and Joint Bodies. (25KB - PDF Help)
15 PDF Icon Appointment of representatives on Outside Bodies. (32KB - PDF Help)

Members of the public are welcome to attend this meeting when items listed under Part A of the agenda are being considered. For the benefit of Councillors and members of the public a hearing loop system will be in operation in the Council Chamber.