Council Agenda - Annual Meeting 19 May 2010

Contact: Diana Vernon
Phone: (01395) 517541
E-mail: dvernon@eastdevon.gov.uk

A meeting of the Council will be held on the above date at 6.30 pm, in the Council Chamber, Sidmouth to consider the matters detailed on the agenda below.

Mark R Williams
Chief Executive

Members of the public are welcome to attend this meeting.

A period of 15 minutes has been provided at agenda item 4 to allow members of the public to raise questions.

All individual contributions will be limited to a period of 3 minutes - where there is an interest group of objectors or supporters, a spokesperson should be appointed to speak on behalf of the group.

The public is advised that the Chairman has the right and discretion to control questions to avoid disruption, repetition and to make best use of the meeting time.

A hearing loop system will be in operation in the Council Chamber.

AGENDA

PART A
1 Election of Chairman of the Council for the ensuing year
2 Appointment of Vice Chairman of the Council for the ensuing year
3 The Chairman to invite the Father David James (Team Rector - Sid Valley) to lead the new Council in prayer and seek God's guidance and blessing on its work
4 Public question time
5. To confirm as a true record the PDF file minutes of the meeting of the Council held on 14 April 2010 (112KB - 23 April 2010 - PDF Help)
6. Apologies
7 To formally receive the report of the Returning Officer on the election on 6 May 2010 of Peter Burrows for the Seaton Ward of the District.
8

To advise Members of an Extra-Ordinary meeting of the Council to consider conferring the title of Honorary Alderman on Margaret Rogers.

(The meeting to be held at 6.15 pm on Wednesday 28 July 2010 prior to the ordinary meeting of the Council.
9. To receive any announcements from the Chairman.
10 Election of Leader of the Council for the ensuing year.
11 Election of Deputy Leader of the Council for the ensuing year.
12 To appoint members (additional to the Leader and Deputy Leader) to the Executive Board (Articles 6.02 and 6.04 of the Constitution provide for 8 other Councillors(nominated by the Leader).  The Portfolio to be held by some of the Board Members will be recommended by the Leader.
13a To confirm which other Committees to establish for the municipal year.
13b To decide the size and terms of reference of Committees
13c

To confirm the membership of the Standards Committee:

Council representatives - Chairman of the Council, Councillors Geoff Chamberlain, Ann Liverton and Peter Bowden

and for a further term Independent representatives: Mr E Butt, Mr Ray Davison and Ms A Willan and Parish/Town Council representatives: Councillors S Pollentine and C Richards. There is currently a Parish/Town Council representative vacancy.
13d

To confirm the non District Council membership of the Housing Review Board for a further term:

Tenant and/or Leaseholder representatives: Mr T Brown, Mr V Kemp, Mrs C Morrison, Mrs S Saunders and Mrs A Bickham

Independent Community representatives: Mr R Finch and Ms J Adkin
14

PDF file To consider the report of the Chief Executive (83KB - 12 May 2010 - PDF Help)

a) To decide the allocation to different political groups of seats to be filled by the Council in accordance with the political balance rules. (This does not apply to the Executive Board or the Standards Committee) PDF file Appendix A (55KB - 12 May 2010 - PDF Help)

b) To decide the allocation to different political groups of seats on Sub Committees, Advisory Panels/Forum to be filled by the Coucnil in acccordance with the political balance rules. PDF file Appendix B (24KB - 12 May 2010 - PDF Help)

c) To agree all the proposed amendments to the Constitution including the scheme of delegations and changes in respect of access to information. PDF file Appendix C (65KB - 12 May 2010 - PDF Help)

d) To receive and note the PDF file annual report of the Overview and Scrutiny Committees (74KB - 12 May 2010 - PDF Help)and PDF file the annual report of the Housing Review Board (66KB - 17 May 2010 - PDF Help)

e) To receive the feed-back from Member Champions on key areas of work they have been involved with during the year and future plans:

PDF file Asset  Management (64KB - 12 May 2010 - PDF Help)     PDF file Business (69KB - 12 May 2010 - PDF Help)     PDF file Community Safety (64KB - 12 May 2010 - PDF Help)      PDF file Culture (32KB - 12 May 2010 - PDF Help)     PDF file Customer Services (52KB - 12 May 2010 - PDF Help)     PDF file Data Quality (44KB - 12 May 2010 - PDF Help)     PDF file Design (26KB - 12 May 2010 - PDF Help)

PDF file Equalities and Diversity (27KB - 12 May 2010 - PDF Help)     PDF file Member Development (51KB - 12 May 2010 - PDF Help)     PDF file Post Offices (55KB - 12 May 2010 - PDF Help)     PDF file Procurement (64KB - 12 May 2010 - PDF Help)          PDF file Rural (53KB - 12 May 2010 - PDF Help)    PDF file Sustainability(Eco Issues) (51KB - 12 May 2010 - PDF Help)     PDF file Exmouth Town (57KB - 12 May 2010 - PDF Help)     PDF file Seaton Town (58KB - 12 May 2010 - PDF Help)     PDF file Young People (68KB - 12 May 2010 - PDF Help)
15 To appoint the PDF file Chairmen and Vice Chairmen of Committees (36KB - 12 May 2010 - PDF Help) (The Housing Review Board will elect its own  Vice Chairman).
16 Appointment of Members to PDF file Committees (199KB - 12 May 2010 - PDF Help) as Champions and PDF file Leader/Portfolio Holder Think Tanks (39KB - 12 May 2010 - PDF Help)
17 Appointment of PDF file Panels, Forum and Joint Bodies (76KB - 12 May 2010 - PDF Help)
18 Appointment of representatives on PDF file Outside Bodies (73KB - 12 May 2010 - PDF Help)
19 To approve a PDF file programme of ordinary meetings of the Council, Executive Board and Committees (154KB - 18 May 2010 - PDF Help).

Members of the public are welcome to attend this meeting when items listed under Part A of the agenda are being considered. For the benefit of Councillors and members of the public a hearing loop system will be in operation in the Council Chamber.

Page last updated on 18 May 2010