Overview and Scrutiny Co-ordinating Committee Agenda 18 November 2009

Contact: Debbie Meakin
Phone: 01395 517540
E-mail: dmeakin@eastdevon.gov.uk

Meeting of the Overview and Scrutiny Co-ordinating Committee; Wednesday 18 November 2009 at 6.30pm in the Council Chamber.

Members of the public are welcome to attend this meeting.

A period of 15 minutes has been provided to allow members of the public to raise questions.
In addition, after a report has been introduced by the relevant Portfolio Holder and/or officer, the Chairman of the Committee will ask if any member of the public would like to speak in respect of the matter and/or ask questions.
All individual contributions will be limited to a period of 3 minutes – where there is an interest group of objectors or supporters, a spokesperson should be appointed to speak on behalf of group.
The public is advised that the Chairman has the right and discretion to control questions to avoid disruption, repetition and to make best use of the meeting time.

A hearing loop system will be in operation in the Council Chamber. Visitors please note that the doors to the civic suite (meeting rooms) will be opened 15 minutes before the start time of the meeting. Councillors are reminded to bring their key fobs if they wish to access the area prior to that time.

AGENDA

1.	Public question time – standard agenda item (15 minutes) Members of the public are invited to put questions to the Committee through the Chairman. Each individual questioner exercising the right to speak during this public question time is restricted to speaking for a total of 3 minutes. Councillors also have the opportunity to ask questions of the Leader and/or Portfolio Holders during this time slot whilst giving priority at this part of the agenda to members of the public. The Chairman has the right and discretion to control question time to avoid disruption, repetition, and to make best use of the meeting time.
2.	To confirm the minutes of the meeting of the Overview and Scrutiny Co-ordinating Committee on 23 September 2009 (89KB - 29 September 2009 - PDF Help)
3.	To receive any apologies for absence.
4.	To receive any declarations of interest relating to items on the agenda.
5.	To consider any items which, in the opinion of the Chairman, should be dealt with as matters of urgency because of special circumstances. (Note: such circumstances need to be clearly identified in the minutes; Councillors please notify the Chief Executive in advance of the meeting if you wish to raise a matter under this item. The Chief Executive will then consult with the Chairman).
6.	To agree any items to be dealt with after the public have been excluded. There are no items that the officers recommend should be dealt with in this way.
7.	Decisions made by the Executive Board called in by Members for scrutiny in accordance with the Overview Procedure Rules under Part 4.5 of the Constitution. There are no items which have been identified.
8.	Comprehensive Area Assessment (Martin Green, CAA Lead is invited to attend) Members to discuss the CAA process in general, looking at how the Overview and Scrutiny Committees can assist in the process of providing evidence to the assessment and driving improvement year on year.
9.	Charging for Pre-application advice (113KB - 09 November 2009 - PDF Help) (Councillor Paul Diviani, Chairman of Development Management Committee, is invited to attend) A report on the charging mechanism for pre-application advice on planning applications.
10.	Asset Management (Councillor Andrew Moulding, Portfolio Holder for Resources, is invited to attend) Members are asked to consider how to monitor the delivery of the Asset Management Plan. Pages 15 - 26 relating to the seven priorities, and pages 27 - 29 relating to scrutinising the plan, are reproduced in this agenda. A full copy of the Asset Management Plan (300KB - 30 October 2009 - PDF Help) can be viewed on the Council’s website.
11.	Crime and Disorder (Overview and Scrutiny) Regulations 2009 (121KB - 09 November 2009 - PDF Help) (Councillor Chris Gibbings, Member Champion for Community Safety, is invited to attend) An updated report following recent discussions with representatives from Mid Devon District Council on a proposed joint Scrutiny group specifically for community safety issues.
12.	Local Area Agreement (56KB - 09 November 2009 - PDF Help) (Councillor Jill Elson, Chairman of the Local Strategic Partnership, is invited to attend) A brief summary of the Local Area Agreement priorities for East Devon is attached for information. Members are asked to consider the priorities with a view to improving outcomes with future assessments under Comprehensive Area Assessment.
13.	Update from the Chairman of Economy Overview and Scrutiny Committee on meeting held on 8 October 2009
14.	Update from the Chairman of Service Delivery and Performance Overview and Scrutiny Committee on meeting held on 21 October 2009
15.	Update from the Chairman of Communities Overview and Scrutiny Committee on meeting held on 28 October 2009
16.	Overview and Scrutiny Committees Forward Plans (50KB - 09 November 2009 - PDF Help) Paper covering the current work identified and allocated time on individual forward plans; and suggestions for topics for allocation to all forward plans taken from the Corporate Strategy and Audit Commission highlighted issues