Service Delivery and Performance Overview and Scrutiny Committee Agenda 13 January 2010
Contact: Christopher Holland
Phone: (01395) 517543
E-mail: cholland@eastdevon.gov.uk
Meeting of the Service Delivery and Performance Overview and Scrutiny Committee; Thursday 24 September 2009 at 6.30pm in the Council Chamber.
Members of the public are welcome to attend this meeting.
- A period of 15 minutes has been provided to allow members of the public to raise questions.
- In addition, after a report has been introduced by the relevant Portfolio Holder and/or officer, the Chairman of the Committee will ask if any member of the public would like to speak in respect of the matter and/or ask questions.
- All individual contributions will be limited to a period of 3 minutes – where there is an interest group of objectors or supporters, a spokesperson should be appointed to speak on behalf of group.
- The public is advised that the Chairman has the right and discretion to control questions to avoid disruption, repetition and to make best use of the meeting time.
A hearing loop system will be in operation in the Council Chamber. Visitors please note that the doors to the civic suite (meeting rooms) will be opened 15 minutes before the start time of the meeting. Councillors are reminded to bring their key fobs if they wish to access the area prior to that time.
AGENDA
| 1. | Public question time – standard agenda item (15 minutes) Members of the public are invited to put questions to the Committee through the Chairman. Each individual questioner exercising the right to speak during this public question time is restricted to speaking for a total of 3 minutes. Councillors also have the opportunity to ask questions of the Leader and/or Portfolio Holders during this time slot whilst giving priority at this part of the agenda to members of the public. The Chairman has the right and discretion to control question time to avoid disruption, repetition, and to make best use of the meeting time. |
| 2. | To confirm the  minutes of the meeting of the Service Delivery and Performance Overview and Scrutiny Committee of 21 October 2009. (105KB - 03 November 2009 - PDF Help) |
| 3. | To receive any apologies for absence. |
| 4 | To receive any declarations of interests relating to items on the agenda. |
| 5. | To consider any items which, in the opinion of the Chairman, should be dealt with as matters of urgency because of special circumstances. (Note: such circumstances need to be clearly identified in the minutes; Councillors please notify the Chief Executive in advance of the meeting if you wish to raise a matter under this item. The Chief Executive will then consult with the Chairman). |
| 6. | To agree any items to be dealt with after the public have been excluded. There are no items that the officers recommend should be dealt with in this way. |
| 7 |
Members are asked to consider the practice and convention surrounding Ward Member involvement and communication with Ward Members in general. The discussion aims to recommend an agreed protocol for timely Ward Member involvement and appropriate communication channels. A copy of the agenda will be available online and also at the meeting. (Cllrs Mrs Graham, Hardy and Wragg and Karime Hassan are invited to attend) |
| 8 |
Members to consider the bi-annual user satisfaction questionnaire for Manor Gardens in Exmouth and Connaught Gardens in Sidmouth (Cllr Cox and Mark Reilly are invited to attend) |
| 9 |
Members are asked to consider the report and to highlight any areas where they have concerns or require information. (Cllr Miss Elson and John Golding are invited to attend)v |
| 10 |
Members are asked to consider the report and to highlight any areas where they have concerns or require information. (Cllr Moulding and Simon Davey are invited to attend) |
| 11 |
Members are asked to consider the report and to highlight any areas where they have concerns or require information. (Cllr Franklin and Diviani and Kate Little are invited to attend) |
| 12 |
Members to debate future work of the Committee. |
Members remember!
You must declare any personal or prejudicial interests in an item whenever it becomes apparent that you have an interest in the business being considered.
Make sure you say the reason for your interest as this has to be included in the minutes.
If your interest is prejudicial you must leave the room unless you have obtained a dispensation from the Council’s Standards Committee or where Para 12(2) of the Code can be applied. Para 12(2) allows a Member with a prejudicial interest to stay for the purpose of making representations, answering questions or giving evidence relating to the business but only at meetings where the public are also allowed to make representations. If you do remain, you must not exercise decision-making functions or seek to improperly influence the decision; you must leave the meeting room once you have made your representation.
You also need to declare when you are subject to the party whip before the matter is discussed.
Page last updated on 22 December 2009
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