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Procurement

Procurement  Strategy

The Council's procurement strategy sets a clear framework for procurement throughout the authority, reflecting the council’s corporate plan and provides a framework for best value.  It stands alongside the council’s financial regulations, contract standing orders and constitution.  

The council will procure the best value for money supplies, services and construction works by:

  • Adopting the life cycle approach to the assets or contract.
  • Identifying direct and indirect effects of each procurement option.
  • Applying effective and up-to-date procurement procedures.
  • Ensuring that procurement helps to deliver the council’s key corporate objectives.

For full information about doing business with East Devon District Council, or to introduce your company, please contact the Procurement Officer at procurement@eastdevon.gov.uk.

Tendering & Approved Suppliers

The Council does not maintain approved suppliers' lists. When requirements are identified, or current contracts are due for renewal, appropriate procedures including advertising in the appropriate trade or professional journals enable organisations to be fairly and openly considered. South West authorities are currently introducing an interactive, online tendering system which EDDC will join shortly. Suppliers can register now at www.supplyingthesouthwest.org.uk where their details can be read by buyers from across the region. Suppliers can also visit https://www.gov.uk/tendering-for-public-sector-contracts for contract opportunities, advice and guidance, and local procurement events.

Training for Suppliers

The online public procurement course "Winning the Contract" is now a free, nationally available training resource which all businesses can access.

The course provides practical advice to help your business identify public sector procurement opportunities and a step-by-step guide to the key stages in the tendering process.

Please see online guide for further information on winning public sector work, including guidance on Contract Finder.

Terms & Conditions of Supply

You can PDF file download our Standard Conditions of Contract for the Supply of Goods and Services, and for the Performance of Works (167KB Portable Document Format - 06 February 2014 - PDF Help).

Fraud, Theft and Corruption

The Council has in place a network of systems and procedures to assist it in the fight against fraud, theft and corruption. It is determined that these arrangements will keep pace with any future developments in both preventative and detection techniques regarding fraudulent or corrupt activity that may affect its operation.

To this end, the Council maintains a continuous overview of such arrangements. This policy will be regularly reviewed in line with future changes and developments.

Our policy applies to everybody who is involved with the work of the Council, including Councillors, employees, contractors, consultants, suppliers and their partners or subcontractors, customers and residents who deal with the Council.

Equality and Procurement

East Devon District Council is committed to genuine equality of opportunity in all aspects of its activities whether as an employer or as a service provider. The Council is committed to ensuring that major suppliers and contractors share our commitment to equalities, and through our tendering process we seek assurances from suppliers about their commitment to equality. We will actively engage with the requirements of the proposed Equality Duty for Public Procurement. Please read the PDF file full statement (9KB Portable Document Format - 21 August 2012 - PDF Help) for additional information.

Prompt Payment Code

East Devon District Council recognises the role it plays within the local economy and is committed to paying its suppliers correctly and promptly, either within thirty days or payment terms. We are also working towards paying uncontested invoices within ten days of receipt. In support of these initiatives the council has now signed up to the Prompt Payment Code, which has been devised by the government with the Institute of Credit Management (ICM).

Page last updated on 31 July 2014